Feedback and Schedules

LO6: Scheduling is one of the most important tools that will aid me in getting my animation completed. One of my weaknesses is giving myself too much time in one area; therefore using schedules and sticking to them will help me to stay organised and on track. I like using schedules and To Do lists, it is something I have been doing since starting uni. Therefore I naturally created lots of them to help me.

First Gantt chart prior to Christmas

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LO6: This is the initial Gantt Chart I created before Christmas on my presentation. Looking at it now it lacked a lot of detail and therefore I chose to update it in this new term which you can see below. It does however show an indication of the months and how much I need to consider. By having a more detailed Gantt chart however gives you a visual guide to how much time for every task. Especially when working with others allowing them to see what is needed to get done.

Second version of Gantt chart

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LO6: Key management is something emphasised in the brief. I wanted to create this Gantt Chart to really focus my time on energy on staying on top of and organised. As I have chosen to work in 2D, the organisation needs to be kept on check so that I have that huge stage of production I know I will need. Above you can see 4 grey boxes (With colour strips within them). The first on the left is the time I am giving myself for pre-production. The next is for production and the last for post-production. The smaller one at the bottom is not pinpointed exactly as it is my collaboration work. This could be edited as I go on. Any changes will be noted here.

Updated Gantt Chart 

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LO6: At formative I have made a new up to date Gantt chart. I had originally given myself 1 month to get preproduction up to date. I have now extended that to much longer just because alongside my FMP project I have been working on other people’s project meaning I couldn’t commit all my work time just to my own development. However at formative I almost where I need to be which is great. I realised I was behind, this was because of spending too long on certain aspects such as story development. However by allocating more time I am able to utilise my time more wisely. I think it is important to reexamine where you are in scheduling so you can understand why you were taking longer on certain things over others.

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LO6: From the beginning of term I decided to use google to create a To-Do list which I am trying to use every start of the day. It is really useful to set myself targets to hit as it pushes me to stay organised and on track of what I need to do.

Daily Schedules

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LO6: I used these schedules when their was a lot to fit in one day, I didn’t fill in every day as somedays I needed to catch up. Filling in these schedules however really made me feel better. It gave me something to hit and work on. This was one of mine where I went a bit crazy with the emoji. But making a boring spreadsheet schedule into something visually humorous speaks to me more. Note my favourite section at the bottom left; where for some reason I gave a pep talk to my future self. Looking back I wished I had made these consistently, this is something to note for next time.
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LO6: In other weeks I fully filled in these schedules, this week I added it in every morning and it shows how I used these to constructively set time to do things. Different to a Gantt chart using these schedules directed me daily of the tasks to do and gave me time frames. I was able usually to hit these tasks sometimes however in this instance it took me longer than I anticipated do to my animatic. However that animatic was incredibly important to me progressing. I used it as a clean storyboard, to send to music and sound and to work from. Therefore it shows you can be wrong on the timings of how long something can take.
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L06: Here is another example of a weekly schedule I carried out. What I wanted to note from this one is the meditation section. Me and Alice decided to start meditating and use the morning to stretch. Especially as we were trying to work hard to get on track. I enjoyed meditating and it will be something I want to continue to practice. Stretching gave my muscle the needed stretch especially as I have been hunched over my desk or sat with my laptop. Its important to remember to give yourself places to relax during projects, especially when you feel as thought everything is piling up.
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L06, LO5: Dan suggested before we broke up for formative that we worked 9 to 5 like we would if we worked. Usually I would work around 11 – 2am and this point therefore I wanted to shape it up and try an earlier time to get things done. I carried out this for several weeks and preferred working like this. Although I still work many more hours I aim to get up earlier now at 6-8am and go to bed at 12-2am. I really want to catch up therefore breaking up my day with breaks and time off allowed me to work at a pace with more concentration.

To do lists.

I created lots of to do lists, many of them i random notebooks and scraps of paper. There is just something so satisfying of being able to cross it out physically. But as well as my hand I used my note pad on my Mac to create checklists so all my notes were together.

I created a new not with every shot I needed to do along with a small checklist to visually see which one’s I had worked on and what one’s I needed to work on.

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LO6, Author’s own screenshot of shot checklist It showed what thing’s I needed to catch up on.
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LO6, Author’s own screenshot of shot checklist It showed what thing’s I had completed!
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LO6, Author’s own screenshot of shot checklist It showed what I had yet to start. It was also satisfying to be able to check of the things I had worked on.

LO6: Below are more of my checklists, my daily targets. Some of these were also for showing what I needed to send to people. Helping me organise what I needed to get done.

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LO6: Checklist of what to send to sound and music, confirming files were all sent correctly. Author’s own.
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LO6: Author’s Own checklist of what to do, daily targets.
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LO6: Author’s Own checklist of what to do, daily targets.
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LO6: Author’s Own checklist of what to do, daily targets.
Image source  LO6: Yes I admit it, I AM someone who like’s to look at quotes. In this project I had a Pintrest board for  Meditation. This quote reminds me not to expect perfection as it dosen’t exist. Sometimes I put pressure on myself because it didn’t come out the way I want it to. What is important is to love the journey.
Image source LO6: I think it is powerful to remember if something dosen’t end up going right or I do not make something in time. It dosen’t mean I failed. After all I can only improve.

“Up from ashes grow the roses of success…”

LO6:  Staying motivated is really important, I explained some of the ways I did that above, meditating, reading quotes, watching inspirational work. It is SO very important to learn from any mistakes I make. It dosen’t matter if something goes completely wrong or ends up looking terrible because once I have made such mistakes I can grow into something better. Above is a motivational song straight from Chitty Chitty Bang Bang. To remember that up from the ashes grow the roses of success! It reminds me that actually facing mistakes and failure means you can learn even more than if I did not.

IMG_8185.JPGLO6: I used a wall in my bedroom also to help organise my time. I put a wall of inspiration.  At the top are artists who inspire me. In the middle was the weeks we have left and under that my storyboard. Having this basically face me made me conscious of the time I had left and what I had left to do. This wall was really effective. I look at it everyday and it allows me to plan what I need to do for the next day.

As previously discussed in my Research and development tab preparing my animatic to be carried into production was important. I spent sometime actually analysing timing and blocking out how hard, medium or easy a shot was. Leaving the easier shots to the end and working on the harder ones first would mean I wouldn’t be rushing the complex shots. This project management allowed me to think about how long it would take me and ultimately see if it was realistic.

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LO6: Author’s own storyboard – Dissecting into time, hardness and shots.
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LO6: Author’s own storyboard – Dissecting into time, hardness and shots.
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LO6: Author’s own storyboard – Dissecting into time, hardness and shots.
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LO6: Author’s own storyboard – Dissecting into time, hardness and shots.

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Workflow and Naming conventions

LO6: As well as the creative side of animating it is important I will be backing up my work. This will limit any casualties that could happen. I will be backing the files on my hard drive, google docs and main computer. I will ensure work is backed up everyday/ every big change on my hard drive. Will upload to an organised area on google docs.

LO6: Using a sketched up plan I have organised my google docs ready to upload everything incase of emergencies. I have split it into five main areas. Seen below.

  1.  Pre Production > Concept art [Environmental, Character designs, Moodboards],  My photos, Scripts, Storyboards and Animatics [Storyboard Versions, Final Storyboard, Animatic Versions, Final Animatic.]
  2. ProductionAnimation Files [Shot 01, Shot 02, Shot 03….etc]
  3. Post Production > Comp
  4. Sound and Music  >  Info Packs [Script, Storyboard, animatic, inspirational moodboards, Concept art.] Music Versions, Sound Versions, Final Sound, Final Music. 
  5. Collaboration Projects  > Shadid, Alice, Ed, Lisa

LO6: Having this extra security is another way to prevent any time wasted which is very important when it comes to scheduling. Below you can see my folders in my google doc prepared.

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LO6: Here are my main folders. When it came to collaboration I made a whole folder for music and sound also to save there version here. Encouraging them to do this they would not have any loss of work.
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LO6: Here you can see how I have split the preproduction into different sections keeping my back up files clean and organised.
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LO6: In my production folder I put all my animation files. This was the most crucial thing I was backing up. I wanted to ensure I always had these files backed up. 🦋
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LO6:  Here you can see an example of the back ups in place with this shot of the owls. What I like about Google Docs is how easily I can see the different versions and the security of knowing I can access them anywhere. For instance if my computer broke and I needed to access the files on my hard drive quickly on Alice’s laptop or the other laptop in my home I wouldn’t be able to as my hard drive is only compatible with Macs. However I could access the google drive from any computer.

As well as backing up my files on google docs I used my Hard drive as well. 

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LO6: Author’s own Hard drive backup is another place which I can utilise working with my files. I need to make sure that the files will be saved. Furthermore ensuring I safely remove at all times and the hard drive is labelled incase lost.
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LO6: Author’s own screenshot Here is a screenshot showing how many passes I backed up my work. I try to copy in files every day but every so often I like to save the whole folder. Adding the date means I have versions that could be useful incase a specific file got corrupted. I have done this because this has happened to me previously. Also using my hard drive I can put lots of my reference videos keeping my main laptop free of room.
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LO6: Author’s own Labelling my hard drive is an extra precaution that means if I do loose my hard drive (and my computer broke) I would have an extra layer of security.

 Naming Conventions

LO6:  Here you can see a page from my sketchbook author’s own  where I was trying to figure out a way of naming conventions. LO5: Sanjay and Dev both drummed into us the importance of naming and having your files professional. Therefore I wanted to do a little research to ensure I am organised in a way that if any files are corrupted, saved over or lost I have another back up.

LO6: Before I begin the animation I want to put into place organising Workflow and naming conventions. I know from previous animations that there is going to be a lot of files. I have been doing a little research into effective file naming  in order to keep it precise. Some tips which was advised was to choose a naming convention and use it consistently. Sorting this out now will mean I can find files quickly and it will ensure I am not stressed with a messy files. From some research I have done they suggest that you save a readme.File which explains the naming convention to yourself. I want to ensure the file name isn’t too long, but clear with information I need.

Animating name structure

Name of Shot|_|Version|_|Description|.File type

e.g  Shot001_version001_keyanimation.PSD

(If I was animating with someone else I would extend this to

Name of Shot|_|Version|_|Description|Date|Intials .File type

e.g  Shot001_version001_keyanimation_3/04/17_VG.PSD

Above you can see the naming convention I settled on. Using this formula throughout will keep my workspace professional and organised. I do not want to have extra stress of a messy file space.

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L06: I will save each shot it’s own folder, correlating to it’s file naming meaning I can swiftly find files. In order to remember the shots I am working on I put a screenshot labelled of my storyboard with the shot name in the file folder. You can see below my screenshot that I have put in my folder to help me when organising. It keeps my folder organised. If I had to pass this on to someone else I would be confident that they understand what to name it and where to put each shot.

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LO6: Author’s own screenshot of shot analyse for organisation.
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L06: Here you can see a Shot folder using the naming conventions. I am really happy I took the time to organise this as I usually just name it sillily. This is something i will forever continue to do now.

Scheduling Collaboration

LO6: When scheduling myself I need to take into consideration how I work, and the time I need. It is about being efficient but being realistic. Around 3 people have approached me on either doing concept work or storyboarding or visual development thus far. I am a bit worried that it could be too much; meaning organising my time is not only vital but a way to allow myself not to feel overwhelmed. I have created “to do lists” which I am trying to tackle daily.

LO6: Working as a collaboration communication is very important, we have been using Facebook currently to communicate between the Film student and ourselves. Shadid and Lisa I have discussed face to face in meetings. This has been equally as useful as I can hear some of there proposals.

LO6: When working in these collaborations I have aimed to be honest, as well as ask for deadlines so that I can realistically make time to work on others as well as my own.

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LO6: Updating my Gantt chart every time there is a deadline is a way to prepare the work. Alice and me was asked jointly to work on Shadid’s and Lisa’s. However we have spoken about perhaps working separately on the two.

Tutorials and feedback has been important to allow me to gain perspectives and advice. I think it is great for someone else to give their point of view. During this project I have had several feedback below are some of the feedback.

LO5: Dan’s Feedback (One to one tutorial) 11/01/16

LO5, LO6: At my first tutorial I had a vague idea for my animation I knew that the piece was going to be inspired by the National Trust. The meeting was really helpful for making me be more specific. Dan gave me advice to which I was able to finalize my idea, which I was really grateful for! Below are Dan suggested the following:

  • Look at trends, look at it from a child’s perspective (Age group)
  • Different categories at the National Trust – History/ Nature
  • Passionate child’s animation, Think about it promoting it as a child. Flesh it out.
  • Why educate children? Nature, good health, historic. Looking at the news.
  • Perhaps it could be a 40-60 sec advert with 4-6 key areas combined.

LO6, LO5: These early questions really helped me, I began to look at my stories from child’s perspective. I did a huge amount of research in to the National Trust; and answering and exploring these questions really helped.

For next week: Think about 3 Alternative ideas for the animation. 

For instance:

  1. Promote National Trust
  2. Rehashing History
  3. Global Warming – Need protection
  4. Save National Trust
  5. Beatrice Potter
  6. Children and the outdoors

You need to think about the message you are trying to present

Do you want a message to inform, do you want to relive history, Campaign, awareness.

Think about contacting the National Trust or/ and Filmmaker David Bond.

LO5, LO6: In the end the message I wanted to show is children and the outdoors. As well as campaigning conservation and it’s importance in Britain.

“Try Sparking interest”

L05: Listening to this feedback has been important, because it is forcing me to narrow my idea which at this point I know is already too broad. I wanted to show that I needed to research and Dan agrees this is a good place to start with. I believe once really understanding the beliefs and ideas, the stories and the history will allow me to think of better ideas! I like Dan’s suggestions of coming up with three different ideas as it will implore me to see possibilities.

LO5: Dan’s Feedback (One to one tutorial) 18/01/16

LO5: This week I have showed some of the collaboration work I have begun. The three ideas that I came up with from last weeks feedback, I created a presentation to show Dan that showed the three ideas. This presentation allowed me to communicate my ideas to Dan, below part of my presentation and the ultimate chosen idea.

LO6, Author’s own slideshow Idea 1:  This was the first idea I had. The premise of this animation was to inspire children to explore the ideas.  I liked this idea and initially before seeing Dan this was my favourite one. He ended up liking this one the best also.
LO6, Author’s own slideshowbIdea 2 – This idea was to choose a specific place and create an animation about it. I loved this idea also. But I felt the top one allowed me to inspire children.
LO6 Author’s own slideshow Idea 3 – The last idea was to tackle some of the declining animals in the British Aisle above you can see some of the creatures in danger of declining numbers.

LO5, LO6: We both agreed Idea 1 was the best idea to use. The next stage is to pin down a story. My task for next week/end of this week is to email with a couple of story ideas with visuals.

Dan said to consider:

Do you want a body of text to show the campaign for the National Trust (L05: I said maybe at the end of the animation, this is something useful to consider and maybe getting in touch with the National Trust could even help me inform this.) 

Think about the child you are going to feature : What gender – Maybe research who are more likely to take on some of the activities are there a diversity. This could be another layer of how to show a different perspective view. Also what characteristic of the child? What is there personality – would they be shy this could impact how the story is.

What are the other characters? Could it be an animal like a goose. If so begin to look into quadraped animation.

Look up Aaron Blaise :

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Image Source: Screenshot from Google
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LO5: Using Dan’s advice and have subscribed to Blaise’s website to begin to understand creature animation and the diversity of bipeds. This could help me inform my production of my final piece. Image source: Screenshot of

For the end of this week/ Start of next week

  • Please can you send: Your Blog link
  • Alternative story ideas with visuals of the chosen Idea 1
  • Raymond Briggs Letter

LO5, LO6: As well as tutorials in class, Dan kindly gave me permission to email him my progress and use the hours to get there and back to uni. Below you can see my email and Dan’s response to my email.

LO5, LO6: Author’s Own Screenshot of email to Dan, I used Google drive to help me send presentations to Dan and share my ideas in a more visual way.


Feedback from Dan 

Hi Victoria,

Thanks for sending the attachments, treasure those!!! Fantastic.
Thanks also for the update. I had a look at your presentation slides and like the overall premise and feel to it. Can I suggest utilising the owl more? Perhaps instead of the moths or just a single shot of it in a tree with its eyes lighting up in the rising action part, to create more tension and fear. Nice sound effects will help too.
As for the reference a source link is fine for the blog, but the report will need to be Harvard reference.
In regards to the live briefs, I shared the TT episodes with the class last week, so have a look and let me know what you can do. I will also let you know of the Beano visit so you can attend the talk.
Keep up the great work.
LO5, LO6: Dan’s advice was really helpful for me in continuing my story development. I had wanted to add an Owl and I am glad Dan suggested playing with using an owl to add tension to the story. This really helped me improve my story and in the end the owls being in the animation added to the anticipation and added an extra layer of tension. Dan also suggested to think about sound effects, It made me begin to think about what sort of sounds I wanted. I began to collate some inspirational sound sources after this email ready to send to the sound man.

Formative Feedback

(Noted down by Alice:)

  • Think about contacting young children for feedback
  • Tutor’s like water colour look
  • The Badger look is really nice
  • Thinking about the story break it down to waiting and the resolve
  • See the badger should be the end, we are all experiencing with the child the seen, Experiment and focus on the end
  • Doesn’t have to beginning, middle and end
  • Nice facts throughout the presentation
  • Neutral respect to man and animals

“The designs were charming, Charming”

LO6, LO5: I was really pleased with my feedback. I was especially happy the designs were well received! Dan calling them Charming made me really happy! The main focus which I agree on is finalizing the ending. I am giving myself the end of March to finalize the last bits before the April Animating sessions begins! Below is the brief overview of what I aiming to get done each month from my formative presentation. It was great to get some feedback from Sanjay and Dev also. They gave me suggestions of how to round of the ending of my piece; After talking to the tutor’s I identified the weakness of the story and improve it. I am so happy with how I ended it, focusing on the Neutral respect to man and animals. I wanted to sow that animals are not here for our entertainment but equal to us. Therefore the Badger runs off abruptly, in a way an animal would.
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LO6: Rough Schedule in my formative presentation

 Dan’s feedback after Easter

LO5, LO6: Dan gave me more suggestions on another tutorial. He suggested the following:
  • Consider the title name, and the message to be conveyed. How will you make it clear it is inspired by the national trust 50 things to do before your 11 and 3/4
  • Think about contacting the national trust to ask permission to use logo perhaps
  • Maybe I could put the quotes I found at the beginning of the animation.
  • Think about how long the coloring will take
  • The schedule for shots is really good

LO5, LO6 After this tutorial it gave me more construction directions. Dan made me consider the titles and credits. This is something I had yet to really confirm but I did it when I got home that day. After I made the decision on that I emailed Sound/Music with a completed email. Colouring was something I needed to think about and I did take the time to appreciate ow long i would take. I made me try and take shortcuts and work quickly at this. I emailed the National Trust after this meeting and they said I could use the logo which I was so happy about!

Dan’s Updates

LO5, LO6: As stated above Dan allowed me to email my progress to save me time to travelling to uni which I was grateful for. Sometimes I emailed and didn’t get a response but it still allowed Dan to see my progress, especially when I am animating and I want to let him know how I am getting on.  Below are the emails that I didn’t get a response from. But when I saw him later in class he referenced them in talking.

Author’s Own print screen of email to Dan with my updated progress.
LO5, LO6: Author’s Own Print screen of  my email updating Dan what I am doing.

Cache Data

When animating in 2D Cache builds up a lot. On my last 2D animation I had 100 GB in Cache in adobe. I didn’t realise I had to clean it up. This time round I was notified and got rid of 30 GB of Cache.

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Author’s Own It was important for me to schedule in time to remember to delete and organise this cache because it quickly builds up when I animate. I need to schedule organisation to help me work smoother. 
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Author’s Own This Printscreen shows some of the cache files in my Adobe After Effects it racked up to be 30GB in size and therefore giving me the extra needed space. 
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Author’s Own – Time management will allow me to ensure that I have made time to check Cache folders weekly from animating now on.